A time clock conversion and calculator will be imperative for your success when you are considering switching to a computer based time clock for employees. Switching from a manual time tracking system to one done in a computer environment is undeniably worth the effort when done properly. There are many advantages to a time clock conversion. But you and everyone you are working must understand how decimals work when dealing with time.
Allowing employees to clock in and out on a computer will cut down drastically on misunderstandings and other unfortunate events. The margin for human error is readily prevalent. For example, if employees have previously written down their in and out times on printed time sheets, you are at the mercy of your employee’s integrity, or lack thereof. Moreover, understanding how time represented in decimals is different from minutes is imperative.
Adding every day’s total hours for every employee for every week can be rather time consuming, as well as inexplicably boring. There are much better things you could be doing with your time to allow for greater productivity. With the use of a time clock conversion and calculator, your workload will be reduced by a considerable amount.
Converting Time from Minutes to Decimals
However, there are things to consider. You will want to have the total amount of time provided by a time clock and that amount converted to decimals. You will have to keep in mind that it is crucial to be on the same page as your payroll processor when reporting employee’s times as a decimal. If you submit a timesheet that shows John Doe as having 30.25 hours, then your accountant will need to know whether that stands for 25 minutes or a quarter of an hour. Logically, when expressed as a decimal, the time is shown as a fraction of an hour.
I have dealt with many people in a wide variety of businesses, and being logical is not always the norm. This seemingly small detail can amount to big differences over time. When expressed as a decimal, .25 is fifteen minutes. If someone did not understand that and read the .25 as 25 minutes, then you will have a ten minute discrepancy. This may seem like a small amount, but a daily ten minute discrepancy over the course of an entire year can amount to an entire week of incorrectly paid wages.
If you are doing your own payroll in house know how your accounting software converts the time you enter. Most will give you the option to either enter minutes or fractions. You are in for a major headache later on down the road if you do forget which you have selected. A time clock calculator and converter is a critical tool for successfully tracking employees times in an electronic environment. However, if not used intelligently and lucidly then it can be a cause of unnecessary mishaps.